Problem solved
Sorting hundreds of headshots by hand
No more renaming files or matching photos to spreadsheets after a long headshot day.
Corporate & event headshots
Corporate headshot photography software, galleries delivered same day.
PortraitLink is headshot photography software for photographers who shoot hundreds of employees or conference attendees in a day. Check people in, shoot tethered, and every person gets their own private gallery automatically.
Why use PortraitLink for corporate & event headshots
- PortraitLink is a web platform for high-volume corporate, conference and trade-show headshot photographers.
- Participants sign up with a short questionnaire, join a live queue, and receive a private gallery link by email or SMS.
- UpLink watches your tethering folder in Chrome or Edge and uploads each file straight into the right person's gallery.
- You can sell downloads and retouching online, or include them free for the client.
- Galleries, emails and links can be fully white-labeled with your logo and your own domain.
Problem solved
HR chasing you for delivery
Each employee gets their gallery link automatically, so clients stop asking where the photos are.
Problem solved
Retouch requests over email
Employees choose their favorite and request retouching inside the gallery, in one tracked list.
Uses PortraitLink Classic events. Classic events file photos by queue order and filename prefix, so each headshot lands in exactly the right person's gallery without facial recognition.
Workflow
How it works
- 01
Share the sign-up link
Send the event questionnaire to HR or show a QR code at the booth. Custom questions like department or badge name are supported.
- 02
Shoot with the queue open
Call the next person from the live queue. UpLink uploads tethered files from your computer folder as you shoot.
- 03
Galleries go out automatically
Once photos finish processing, each person receives their private gallery to download, pick favorites or buy retouching.
Features
Built for this workflow
- Live check-in queue
- See who is waiting, who is shot and whose gallery has been sent. Import attendees from a CSV if the client provides a list.
- UpLink folder uploads
- Point UpLink at your capture folder. It uploads new files, skips ones already uploaded and retries failures after reconnecting.
- Retouching workflow
- Offer paid or included retouching per image, deliver retouched files back into the gallery, and get a daily retouch digest.
- White-label delivery
- Your logo, colors and custom domain on questionnaires, galleries and emails. Your client never sees another brand.
- Email and SMS notifications
- Gallery-ready messages by email and optional SMS with opt-out handling built in.
- Master gallery for the client
- Give the company a single link with every headshot from the event, with bulk download.
Frequently asked questions
Straight answers about using PortraitLink for corporate & event headshots.
Look for a tool that combines attendee sign-up, a live queue, automatic uploads and per-person gallery delivery. PortraitLink covers all four in one web app, so you don't need to stitch together forms, cloud folders and email.
In Classic events, each participant is captured in queue order and UpLink files uploads by filename prefix into that participant's gallery. No face recognition is needed.
No. Keep your existing tethering setup. UpLink runs in Chrome or Edge on the same computer and watches the folder your tethering software saves to.
Yes. You can include downloads free for participants and bill the client directly, or let employees buy extra images and retouching themselves online.
Yes. Galleries, questionnaires and emails carry your branding, and Power and Advanced plans support a custom domain.
Make your next headshot day the easiest one yet.
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